Posting ads, sourcing candidates, making contact, sorting applications, setting up interviews… A hiring process is full of steps, each more crucial than the last! To make this process more fluid, recruiters can now rely on a series of tools. In this article, we give you the keys to choose the recruitment software that fits your needs.
Start by defining your needs
This is true for any tool or method you adopt: the right option is the one that meets your company’s needs. These may vary depending on the size of the organization, its recruitment pace, the size of the recruitment team, its budget, its corporate culture, etc.
Also think about any challenges you face on a daily basis. For example, do you need to get more qualified applications or respond to candidates more quickly? Also think about the steps in the recruitment process that you would like to improve. Which tasks would you like to delegate, which ones are a priority for you and which ones deserve all your energy? What is the average length of your current hiring process, and what is the ideal length you would like to achieve? What features would you like to have?
The answers to these questions should help you refine your needs.
💡 Also consider asking about candidate preferences. What can you put in place to improve the candidate experience?
ATS, CRM, HRIS… Which recruitment software to choose?
It is not always easy to find your way through the jungle of tools and acronyms… In the field of recruitment, there are three main categories of tools: HRIS tools, ATS and CRM software. Here are their main characteristics and differences.
The HRIS tool
As its name suggests, an HRIS (Human Resources Management Information System) is an HR tool that allows for a more fluid management of human resources in a fairly comprehensive manner. In general, an HRIS allows you to automate certain tasks in the field of recruitment, onboarding of talents… While simplifying the management of payroll, employee leave…
💡 Often, an HRIS is composed of several software bricks that allow both to automate the administrative management and organization of work, the management of payroll and social benefits, talent management, skills management, training…
ATS – the ultimate recruitment software
As its name suggests, the ATS (Applicant Tracking System) is an application tracking software. As a recruitment tool par excellence, it simplifies the management of applications, from the distribution of job offers to the integration of talent within the company.
To do this, the ATS offers a number of key functions:
- multicasting of job offers on job boards
- analysis and sorting of CVs
- selection of profiles according to the job description
- sending of automatic emails to candidates
- organization of interviews
- creation and management of a CV library, etc.
In addition to centralizing information in one place, this recruitment solution allows you to automate certain time-consuming tasks – such as posting ads or sorting resumes. Some ATS even offer matching algorithms (between a job offer and a candidate). Others reveal which recruitment channels generate the most qualified applications!
💡 Because it tracks applications and updates candidate records in real time, ATS facilitates collaborative work – especially collaborative recruiting.
Note that an ATS can be a stand-alone tool or part of a software suite that includes ATS, HR management, etc.
CRM: when customer relations meet recruitment
CRM software (for Customer Relationship Management) is the essential tool for customer relations. It can also be used for recruitment purposes, as a candidate management software. Some people call CRM “Candidate Relationship Management”.
In practice, this tool allows you to manage the candidate relationship, to create links with certain people and potentially transform them into candidates. The CRM makes it possible to centralize a certain amount of information about candidates, and to create a large pool of talent that is both passive and active.
Like an ATS, a CRM software can centralize and sort applications, keep track of interactions with candidates, maintain a talent pool…
Unlike other tools, CRM is more proactive and allows you to source candidates.
⚠️ To remember
To be adopted by your teams and facilitate collaborative recruitment, a recruitment tool must be easy to use! Don’t hesitate to explore the tool in question as much as possible and to familiarize yourself with its use by asking for demos, starting with a trial version… But be careful: simple does not mean simplistic. The ideal recruitment tool must remain accessible to managers while being efficient and useful for recruiters.
SaaS software OR On-Premise software: what are the differences?
A SaaS (Software As A Service) software is characterized by its rapid implementation. It is accessible remotely and installed on a remote server, via the Cloud. This is the case with our Jobaffinity ATS.
In contrast, On-Premise software must be installed and hosted on the company’s servers.