7 collaboration tools for human resource teams in 2024


As team dynamics expand outside the four fenced walls of office premises, team collaboration becomes immensely difficult.

While it may sound like a logistical problem, HR teams are no different.

They not only participate in onboarding employees while keeping their ducks in a row. But uphold connectivity between their team and go beyond the traditional operations to build a strong company culture.

A culture where everyone feels the essence of connectivity and belongingness.

Considering the fact that 86% of employees cite ineffective collaboration and communication as the most prominent reason for workplace failures, addressing the issue becomes even more crucial for human resource teams.

But not to worry – HR collaboration tools are here to save the day.

In this article, we’ll explore the seven best applications for HR teams that will streamline your HR operations alongside developing great team relationships.

What are HR collaboration tools?

HR collaboration tools or collaboration tools for human resource teams are software solutions that facilitate seamless collaboration and communication. Designed to help HR departments, these tools introduce efficiency and effectiveness into their day-to-day activities.

From instant messaging to collaborating on the employee onboarding process, HR teams can execute their HR management goals in an organized and efficient manner.

Top 7 collaboration tools for human resource teams

  1. Jobaffinity

Jobaffinity emerges as a comprehensive solution to your human resource collaboration needs. Apart from creating and handling your customer pool, you can automate your responses on applications via email, SMS, or WhatsApp. Additionally, managers can provide direct feedback with just a click using the validation module. And the entire information will be reflected in the candidate’s record.

Find all the Jobaffinity features here such as CV previews, one-click rejection and multiple ad posting.

Jobaffinity pricing

Recruitment and interim firms: 50€ to 80€
Businesses and communities: 50€ to 110€
Networks and franchises: 25€ to 110€

2. ProofHub

ProofHub is a powerful all-in-one project management tool to make your human resource operations effective. You can manage and track your teams, tasks, and open positions together. They can also set automatic reminders to stay on track. With its web request forms, HR teams can access work requests instantly, leaving no room for ppambiguity.

Key Features

  • Built-in chat, announcements, and discussions to have seamless communication.
  • Review, annotate, and provide feedback on documents, designs, and images with its online proofing tool.
  • Visualize project timelines to better plan and tailor workflows as per your requirements.

ProofHub pricing

Essential: $45 per month (billed annually) for unlimited users
Ultimate Control: $89 per month (billed annually) for unlimited users, projects, and features

3. Slack

Slack is a dynamic collaboration tool that revolutionizes how HR teams communicate and work together. With real-time messaging, file sharing, and app integration, it streamlines HR processes, helps make decisions quickly, and boosts team cohesion. It’s the perfect platform to stay organized, connected, and productive with so much going on.

Key Features

  • Built-in chat to stay connected and share documents.
  • Huddles for virtual collaboration and screen sharing.
  • Public and private channels to have topic-specific conversations.

Slack pricing

Free: Free plan with limited 90- days message and file history
Pro: $7.25 per user per month (billed annually)
Business+: $12.50 per user per month (billed annually)
Enterprise: Contact sales team

4. Zoom

Zoom is a great tool for HR teams, fostering seamless communication and collaboration. With its easy-to-use interface, you can conduct virtual meetings, interviews, and training sessions effortlessly. It promotes efficient teamwork by enabling real-time discussions and facilitating efficient and accessible communication within the team.

Key Features

  • Virtual meetings to connect with anyone, anywhere.
  • VoIP phone system to make audio calls around the globe.
  • Online whiteboard to have brainstorming sessions.

Zoom pricing

Basic: Free plan with 40 minutes limit on meeting
Pro: $149.90 per user per year
Business: $219.90 per user per year)
Business Plus: Contact the sales team for pricing
Enterprise: Contact the sales team for pricing

5. Chanty

Chanty is an easy-to-use collaboration tool that helps your HR teams stay organized. With Chanty, you can assign tasks, share files, and chat with your team all in one organized space. You even get access to plenty of storage space and unlimited message history. It is ideal for various HR tasks such as hiring, training, and managing employee relations.

Key Features:

  • Voice messages to make an instant reply.
  • Have threaded conversations to streamline discussions.
  • Turn messages directly into tasks.

Chanty pricing

Free: Free for up to 5 team members
Business: $2.60 per user per month (billed annually)

6. Microsoft Teams

Microsoft Teams is a robust collaboration tool offering extreme flexibility to collaborate for HR teams. You can host engaging meetings allowing everyone to stay connected and share information with both in-house and individuals outside the organization. With its shared spaces, you can build a culture of togetherness and bring everyone on the same page.

Key Features

  • Organize video conferencing and virtual events for team members.
  • Host webinars and share your screen for enhanced collaboration.
  • Hot desking to switch between home and office workspaces.

Microsoft Teams pricing

Microsoft Teams Free: Free plan with up to 100 participants per meeting
Microsoft Teams Essentials: $4 per user per month (billed annually)
Microsoft 365 Business Basic: $6 per user per month (billed annually)
Microsoft 365 Business Standard: $12 per user per month (billed annually)

7. Office Online

Office Online is a part of the Microsoft 365 suite. All your files, PowerPoint presentations, Word documents, etc. are saved in OneDrive which all your team members can edit collectively. No matter the location, your team members can access it from anywhere. Its feature-rich free version with a limited 5 GB storage platform is highly recommended for HR teams with a small recruitment budget.

Key Features

  • Real-time co-authoring for simultaneous document editing.
  • Cloud storage for easy accessibility and flexibility.
  • Easy file sharing with both users and non-users.

Office Online pricing

Completely free, but available on Microsoft 365 pricing.

Microsoft 365 Family: $99.99 per year
Microsoft 365 Personal: $69.99 per year

Improve organizational alignment with HR collaboration tools

Collaboration tools offer a platform where human resources teams come together to foster collaboration, share information, and collectively address HR challenges. These not only strengthen the communication lines but also streamline your HR processes for more efficient and cohesive operations.

If your HR teams want to maintain high standards, these digital solutions enhance efficiency by enabling you to stay on top of the team’s progress and workload. You can manage various job applications, build a foundation for seamless onboarding, and facilitate better teamwork.

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